Frequently Asked Questions
About Navigating AI
What is Navigating AI?
Navigating AI is a Minneapolis‑based consultancy that helps small businesses and schools use AI in practical, ethical, and measurable ways. We design strategies, toolkits, and training that save time, spark ideas, and drive sustainable growth.
Who do you help?
Small and mid‑size businesses, K‑12 schools, and educators who want clarity, vetted tools, and hands‑on guidance. We specialize in B2B and B2B2C teams that need fast wins without hype.
What problems do you solve?
AI overwhelm, scattered tools, slow content ops, manual workflows, and unclear ROI. We build simple roadmaps and automations that reduce busywork and improve results.
Where are you located? Do you work remotely?
We’re based in Minneapolis, MN, and work with clients across North America via virtual and on‑site engagements.
What makes you different?
Simplicity, practicality, and people‑first methods. We’re vendor‑neutral, privacy‑minded, and focused on measurable impact: hours saved, costs reduced, and growth achieved.
Services
What services do you offer?
AI readiness audits, roadmaps, playbooks, workflow automation, content studio setup, prompt libraries, training workshops, and AEO/SEO content optimization.
Do you build custom AI agents or GPTs?
Yes. We design lightweight, task‑specific agents (e.g., research, drafting, QA) and align them to your brand voice, policies, and data‑privacy rules.
Do you help with Answer Engine Optimization (AEO)?
Yes. We turn your expertise into high‑trust Q&A, how‑tos, and checklists structured for AI answers. We add FAQ schema, entity‑rich language, and content clusters that target real questions.
Can you train our team?
Absolutely. We run hands‑on workshops for marketing, operations, sales, and education teams—covering prompts, workflows, governance, and measurement.
Do you integrate with our tools?
Yes. We work across Google Workspace, Microsoft 365, Notion, HubSpot, Slack, Canva, and leading AI platforms (OpenAI, Anthropic, Google, Microsoft).
Engagements, Pricing & Timeline
How do we start?
Book a 30‑minute discovery call. We assess goals, constraints, and data sensitivities, then recommend a right‑sized plan.
What are your typical engagement options?
Starter Sprint (2–3 weeks): audit + quick wins.
Accelerator (6–8 weeks): roadmap, pilots, training.
Ongoing Program (quarterly): automation + content ops + AEO.
What does it cost?
Starter Sprints typically begin in the low five figures. Larger programs vary by scope, team size, and automation needs. We’ll quote a fixed fee or milestone plan after discovery.
What’s the timeline to first results?
In most sprints, you’ll see time savings in weeks via prompt libraries, templates, and targeted automations. Content and AEO lift compound over 60–120 days.
Data Privacy, Ethics & Governance
How do you handle data privacy?
We default to privacy‑first setups: opt‑out of training where possible, use enterprise controls, and isolate sensitive data. We document data flows and permissions.
Will AI replace our team?
No. AI is a sidekick. We focus on augmenting people with better workflows, not replacing them.
Do you create AI policies?
Yes. We draft practical policies covering data handling, usage rules, attribution, bias checks, and review gates.
Outcomes & Proof
What outcomes can we expect?
Hours back each week, lower production costs, faster response times, and clearer analytics. We define success metrics up front and report them simply.
Do you have case studies?
Yes. Examples include content automation that reduced production time while increasing growth and retention. We’ll share relevant stories under NDA when needed.
How do you measure ROI?
We track time saved, cycle time, output quality, error rates, lead lift, and cost per asset. We align metrics to your goals (e.g., service speed, pipeline, retention).
sses, K‑12 schools, and educators who want clarity, vetted tools, and hands‑on guidance. We specialize in B2B and B2B2C teams that need fast wins without hype.